A location-based, cloud service, designed and developed to archive, share and ensure the continuity of property documentation
CONNECTING LANDLORDS & PROFESIONALS TO THEIR PROPERTY FILES
Have immediate, 24/7, all year round access to documentation via desktop and smart devices
Internet-based and easy to use
GREATER CONTINUITY OF INFORMATION
As an external hosting-system, independent of any specific management agent, project team or landlord’s employees, Property-sYnch ensures the continuity of information. Without Property-sYnc, property owners run the risk of information loss when changing management agents; when an employee resigns; and/or upon project or property handover.
COMPLETE RECORDS & PEACE OF MIND
By creating an electronic document copy, Property-sYnch minimises the loss and misfiling of documents inherent with the use of a paper-based (hard copy) filing system.
A dedicated ‘document library’ environment assists in working-towards a complete set of records for every property, whilst notifications inform of forthcoming expirations of approvals, certificates and licences.
MONITOR, REVIEW AND SET GOALS
Monitor - Your filing room may be full of files, but are they complete and up to date? Property sYnc incorporates high-level analytics to provide clients with an overview of the completion status of each file and across their portfolio.
Review – Property sYnc alerts users to documents that require a review cycle.
Set Goals – landlords, management agents and organizations can set goals in achieving minimum file completion levels.Monitor - Your filing room may be full of files, but are they complete and up to date? Property sYnc incorporates high-level analytics to provide clients with an overview of the completion status of each file and across their portfolio.Review – Property sYnc alerts users to documents that require a review cycle.Set Goals – landlords, management agents and organizations can set goals in achieving minimum file completion levels.
ENHANCED TEAM PRODUCTIVITY, OPERATIONAL EFFICIENCY & CUSTOMER SATISFACTION
Centralize and collaborate - Property-sYnch allows property professionals, landlords, project teams, management agents and HOAs and private property owners to share and secure up to date property information at the office, during site meetings, 24 hours of the day.
Staff efficiency - Multiple users can retrieve working information and records relating to an existing property or new development project.
Customer satisfaction – Facilitate better service delivery to customers due to greater accessibility of property information between the client and development teams.
ACHIEVE OPERATIONAL COST SAVINGS
The loss of approved plans and certificates and/or the expirey of licences can have huge cost implications associated with re-obtaining.
Office space is too costly to be wasted on storing inactive records – free-up valuable office space for more appropriate usage.
FULFILMENT OF LEGAL OBLIGATIONS
JSE requirments require listed companies and asset managers that carry out property related transactions and/or management activities to keep and provide property specific information. For example – geographic location, purchase date and value of transaction (title deed), valuation report, zoning and conditions of establishment, building plans, certificates of occupancy, etc.
IMPROVED CORPORATE GOVERNANCE AND RISK MANAGEMENT
Company's Act requires board of directors to act with due care. Property-sYnc represents a risk management tool in this resepct.
IMPROVED EMPLOYEE ENGAGEMENT
Visualize team goals - Property sYnc allowes individuals and teams to visualize progress towards meaningfull goals. This seves as a poweful motivator, and assist in making the day-to-day task of document capturing, filing and management less abstract.
Instant Feedback and office currency for targeted behaviour - Add new life to mundane or time-consuming administrative tasks. With Property sYnc, businesses can provide employees and contracted professionals with instant feedback about their workplace contribution, and reward employees and professionals for continued persistence and stuardship of valubale records.
Sectors & Industries
for landlords, fund managers and management agents, tenants, property developers and property professionals
for all owners of private residential properties
for owners and operators of temporary work sites
Propert sYnc can create unique property libraries for any movable or semi-movable assets requiring document records
Billing takes place per property with no hidden end-user costs.
Price is based on the number of registered properties and selected user functionalities.
Per property billing allowes clients to defer subscription costs to individual properties or total fund expences for budgeting purposes.